Privacy Policy
Effective date: November 28, 2025
At TeraSystemsAI ("we", "us", "our"), we respect your privacy. This policy explains how we collect, use, disclose, and protect information when you visit our website or apply for roles through our careers pages.
1) Information We Collect
- Application information: Name, email, phone (if provided), location, LinkedIn, GitHub/portfolio, resume/CV (file or URL), cover letter, availability, salary expectations, work authorization, and any additional notes you submit.
- Voluntary EEO demographics: Gender identity, pronouns, ethnicity/race, veteran status, and disability self‑identification (where applicable). These questions are optional and are not used to make hiring decisions. We may analyze them only in aggregate to support equal opportunity practices.
- Technical information: Basic device and browsing data such as IP address, browser type, and pages visited. We do not use non‑essential tracking cookies on our careers pages. If we embed third‑party services (e.g., form providers), those services may set their own cookies according to their policies.
2) How We Use Information
- To review and manage your application, schedule interviews, and communicate with you.
- To improve our hiring process and candidate experience.
- To comply with legal obligations and equal opportunity reporting requirements (using only aggregate, de‑identified data where possible).
- With your consent where required (e.g., for the processing of optional demographics).
3) Legal Bases (EEA/UK)
Where GDPR or UK GDPR applies, we process your data based on: (i) legitimate interests (recruitment and business operations), (ii) legal obligations (compliance and reporting), and (iii) consent for optional demographics or where required by law. You may withdraw consent at any time without affecting the lawfulness of processing before withdrawal.
4) Sharing and Disclosures
- Service providers: We may share information with vendors who help us operate our site and process applications (e.g., email, hosting, or an application form provider if enabled). These providers process data on our behalf under appropriate agreements.
- Legal and compliance: We may disclose information to comply with law, enforce our terms, or protect rights, safety, and security.
- We do not sell your personal information.
5) International Transfers
Your information may be processed in the United States and other countries that may have different privacy laws than your home jurisdiction. Where required, we use appropriate safeguards (such as standard contractual clauses) for cross‑border transfers.
6) Data Retention
We retain application data for up to 24 months (or longer if required by law) to manage current and future hiring needs and to maintain accurate records. You may request deletion; see “Your Rights” below.
7) Security
We use reasonable administrative, technical, and organizational measures to protect your information, including encryption in transit (TLS) and restricted access. However, no method of transmission or storage is completely secure.
8) Your Rights
- EEA/UK: You may have rights to access, rectify, erase, restrict, object to processing, and data portability. You may also lodge a complaint with your local supervisory authority.
- California (CCPA/CPRA): You may have rights to know, correct, delete, and limit the use of sensitive information, and to opt out of certain sharing. We do not sell personal information.
- To exercise rights or make a request, contact us at admin@terasystems.ai. We may need to verify your identity.
9) Children’s Privacy
Our site and hiring processes are not directed to children under 16. We do not knowingly collect personal information from children under 16.
10) Cookies and Similar Technologies
We do not use non‑essential cookies on our careers and application pages. Third‑party embedded services (e.g., optional form providers) may use their own cookies per their policies.
11) Changes to This Policy
We may update this policy from time to time. When we do, we will update the “Effective date” above. Continued use of the site after changes take effect means you accept the updated policy.
12) Contact Us
Questions about this policy or your data? Email us at admin@terasystems.ai. For application‑specific questions, contact careers@terasystems.ai.